JH Ltd
Statement of Fair Processing / Privacy Policy

By accessing our website and providing us with your personal details, you agree to accept and be bound by the terms of our privacy policy as set out below.

We need to store personal data about our clients and others In order to deliver an effective service to you.. We have produced an online screening system as an alternative to hand written paper forms allowing you to complete your application at any location with Internet access. This system has been designed to comply with the IT specifications supplied by third party data providers such as the DBS, DS, credit bureaux and others.

Our online service is committed to protecting the privacy of our users. We have legal obligations towards you in the way we deal with your data . We will use all reasonable endeavours to:

1. 1. hold your personal information on our system for as long as needed to meet the service you have requested, and remove it in the event that the purpose has been met. 
2. 2. ensure that all personal information supplied is held securely, in accordance with applicable data protection legislation.
3. 3. provide a safe and secure experience for users of our site.
4. 4. ensure that the information you submit to us remains private, and is only used for the purposes set out below.

Fair Processing Principles:

1. 1. Your personal information is only processed with your knowledge.
2. 2. Only information that we actually need is collected and processed.
3. 3. Your personal information is only seen by those who need to.
4. 4. Personal information is retained only for as long as it is required.
5. 5. Decisions affecting you are made on the basis of reliable and up to date information.
6. 6. Your information is protected from unauthorised or accidental disclosure.
7. 7. Inaccurate or misleading data will be corrected as soon as possible.
8. 8. Procedures are in place for dealing promptly with any dispute.

All information requested is used solely for the purpose of checking your background and verifying the information you have provided to us and is collected, stored and processed by us in accordance with best data protection practice. We will treat your personal information as confidential and we will not disclose it to any third party except:

1. 1. with your prior agreement;
2. 2. as necessary for providing our screening service to you; or
3. 3. as required by law.

Any organisation which uses our online screening service is obliged to sign a service contract requiring them to:

• • Abide by applicable data protection legislation
• • Have a policy for secure storage, handling, use, retention and disposal of Personal Information

Our screening system is hosted within an IS027001 certified data centre http://www.rackspace.co.uk/certifications/iso-270012005-information-security. Completed applications are fully encrypted and securely transferred to third parties such as DBS, DS, credit bureaux and others as applicable using a secure interface. The data you provide to us is encrypted using Secure Socket Layer (SSL). Our system and website use secure temporary session tokens for storing user information to permit us to identify you when you visit the system and website. These expire as soon as the user logs out of the system and website.

We will use e-mail for the following purposes only:

1. 1. to keep you updated on any current service specific to you or your Company and undertaken at your request
2. 2. to keep you up to date with changes to the current services that we offer.

All storage, use and transmission of personal information relating to an individual is subject to applicable data protection legislation. You can obtain a copy of the details held by us provided we are given authorisation from your prospective employer (the data controller) to release this information. Please apply in writing, to the following address:

Subject Access Requests Team
Jefferson Hunt Limited
Danns Lane
Wateringbury
ME18 5LW
United Kingdom

You may unsubscribe to receiving marketing and other information from us at any time by contacting us by e-mail to info@jh-ltd.com or by phone to our office on 01622 817580

05/2018